This guide covers every menu you can see on your own screen, in the order it appears in your sidebar. Each entry explains what the page is for and the exact steps to carry out its actions. For classroom and subject teachers.
1. Signing in
Your school gives you a web address, your email or username, and a first-time password. Open the address in any modern browser — Chrome, Edge, Safari or Firefox — on a phone, tablet or computer.
How to sign in
- Open your school portal address. If you were given a link, tap it.
- Type your email address or username in the first box.
- Type your password in the second box. Passwords are case-sensitive.
- Tick "Remember me" only on a device nobody else uses.
- Click Sign In.
If you forget your password
- Click "Forgot password?" on the sign-in page — if your school has email set up, a reset link is sent to you.
- Otherwise ask the school office to reset it. They can issue you a new temporary password.
The system asks you to set your own password the first time you sign in. Choose something only you know, and never share it — everything you do is recorded against your name.
2. Finding your way around
After signing in you land on your dashboard. Everything else is reached from the sidebar on the left and the bar across the top.
The sidebar
- The sidebar lists every part of the system you are allowed to use. What you see here is exactly what this guide covers — nothing more, nothing less.
- Click a heading to open its submenus; click again to close it.
- On a phone, tap the ☰ menu icon at the top-left to slide the sidebar in and out.
The top bar
- Academic year and term selector — nearly every page shows data for the year and term chosen here. If figures look wrong or a list looks empty, check this first.
- Search — jump to any page or person by name.
- Sun / moon icon — switch between light and dark appearance.
- Bell icon — your notifications.
- Your name and photo — profile, and Sign out.
3. Your profile and password
Your profile holds your contact details, your photo and your password.
How to update your details
- Click your name at the top-right, then Profile.
- Edit your phone number, address or other details and click Save.
- Click your photo to upload a new one — a clear head-and-shoulders picture works best.
How to change your password
- Open your profile and find the Change Password section.
- Type your current password, then your new password twice.
- Click Update Password. You stay signed in on this device.
On a school, library or family computer, click your name and choose Sign out when you finish. Closing the tab alone does not sign you out.
4. Dashboard
Your home page. It summarises what needs your attention today and links straight to the pages that answer it.
Find it in the sidebar under Main → Dashboard.
4.1 Dashboard
The first page after you sign in. The cards you see depend on your role — the important thing is that each one is a shortcut: click it to open the page behind the number.
How to use it
- Read the cards along the top for the headline figures for today.
- Click any card or chart to open the full page it summarises.
- Use the academic year and term selector in the top bar to see the same dashboard for a different period.
- Scroll down for your recent activity and anything awaiting your action.
5. To-Do Dashboard
A single running list of everything the system is waiting on you for, gathered from every module.
Find it in the sidebar under Main → To-Do Dashboard.
5.1 To-Do Dashboard
Every outstanding task the system knows about, collected in one place — lesson plans not yet submitted, registers not yet marked, approvals waiting on you, forms not yet returned.
How to use it
- Open To-Do Dashboard from the sidebar.
- Each card is one kind of outstanding task, with a count.
- Click a card to open the list behind it, then work through the items.
- Items disappear from the list on their own once the underlying task is done — there is nothing to tick off here.
You only ever see tasks that are actually yours. Two teachers signed in side by side will see different counts on the same day.
6. My Planner
Your private diary inside the portal — appointments, reminders and personal deadlines that are not school-wide events.
Find it in the sidebar under Main → My Planner.
6.1 My Planner
A month, week and day diary that only you can see. Use it for anything you want to remember that is not a school-wide calendar event.
How to use it
- Open My Planner from the sidebar.
- Switch between Month, Week and Day using the buttons above the grid.
- Click any empty day or time slot to start a new entry.
- Give it a title, set the date and time, pick a colour, and Save.
- Click an existing entry to edit it, or use its delete button to remove it.
7. AI Assistant
A built-in assistant that answers questions about your own school data and drafts routine text for you.
Find it in the sidebar under Main → AI Assistant.
7.1 AI Assistant
Ask questions in plain language and get answers drawn from your school data, within the limits of what your role is allowed to see. It also drafts routine wording for you to edit — a notice to parents, a report remark, an SMS short enough to send.
How to use it
- Open AI Assistant from the sidebar.
- Type your question or instruction in the box at the bottom and press Enter.
- Ask follow-up questions in the same conversation — it remembers what you just asked, so "now make it shorter" works.
- Your past conversations are listed down the side; click one to reopen it.
- Start a new conversation when you change subject, so earlier context does not colour the answer.
The assistant can be confidently wrong. Treat a figure it quotes as a prompt to open the real page and confirm, and read any text it drafts before you send it.
It answers only from data your role can already open. It is not a way around a permission you do not have.
If it says the assistant is not configured, no AI provider key has been set for your school — an administrator sets that under System Settings. The school can hold keys for several providers, and the system moves to the next one automatically if one is busy or over its daily limit, so the feature keeps working.
8. My Notepad
Quick private notes that stay with your account and follow you to any device you sign in on.
Find it in the sidebar under Main → My Notepad.
8.1 My Notepad
Short private notes — a phone number, a reminder, a paragraph you are drafting. Notes save as you type and are visible only to you.
How to use it
- Open My Notepad from the sidebar.
- Click New Note, give it a title and start typing.
- Pick a colour to group related notes visually.
- Notes save automatically; use the search box at the top to find one later.
- Delete a note from its own menu when you no longer need it.
9. Attendance
Daily presence — both learner registers and staff clocking. Attendance figures feed report cards, so keeping them accurate matters beyond the register itself.
A register always belongs to the academic year and term shown in the top bar. If a register looks empty or the wrong learners appear, check that selector before anything else.
Find it in the sidebar under Main → Attendance.
9.1 Class Register
The daily class register — who is present, absent or late. This is the page a class teacher opens every morning.
How to use it
- Open Attendance → Class Register.
- Choose the class and stream, and check the date at the top — it defaults to today.
- Mark each learner Present, Absent or Late. Use the Mark all present button first and then change only the exceptions; it is much faster.
- Add a short reason against an absence where you know it.
- Click Save. You can reopen and correct a register for an earlier date the same way.
Four assignments let someone mark: the class teacher or assistant at grade level, and the class teacher or assistant at stream level. Any one of them is enough.
A teacher who only teaches a subject to the class cannot mark its register. That is deliberate.
Learners enrolled at class level without a stream still appear, but only when the class has exactly one stream. In a multi-stream class every learner must be placed in a stream to show up.
9.2 Manual Term Attendance
Enter a whole term of attendance as two totals per learner — days present and days the school opened — instead of marking day by day. Use it when a term was recorded on paper and you only need the report-card figures.
How to use it
- Open Attendance → Manual Term Attendance.
- Choose the class, stream and term.
- Set the number of days the school opened for that term.
- Type each learner's days present.
- Click Save. These totals are what the report card prints for the term.
Once you save manual totals for a class and term, report cards use them instead of counting daily registers. Use one method or the other for a given term, not both.
9.3 GPS Attendance
Sign in from your phone by location, for staff who work away from a device — the system records where you were and, if the school requires it, a photo.
How to use it
- Open GPS Attendance on your phone while you are at the school.
- Allow the browser to use your location when it asks.
- Tap Check In on arrival. Take the photo if you are prompted for one.
- Tap Check Out when you leave.
The school sets a radius around its coordinates. A check-in from outside that radius is refused, so allow location access and try again from the premises rather than on the way in.
10. User Manual
This manual. It is built from your own sidebar, so it documents exactly the menus you can see and nothing you cannot.
Find it in the sidebar under Main → User Manual.
10.1 User Manual
This manual. It is generated from your own sidebar, so every chapter matches a menu you actually have.
How to use it
- Open User Manual from the sidebar.
- Use the contents list on the left to jump to a chapter.
- Type in the search box to filter to the chapters that mention a word.
- Click Print for a paper copy or a PDF.
11. Lesson Plan
The teaching-planning chain, from the year's scheme of work down to the notes for a single lesson — and the tracker that shows who has submitted what.
Find it in the sidebar under Academics → Lesson Plan.
11.1 Yearly Scheme
The scheme of work for a whole year: what each subject covers, week by week. Everything below it is planned against this.
How to use it
- Open Lesson Plan → Yearly Scheme.
- Choose the class and subject.
- Click Add Scheme, then set the term and week and describe the content for that week.
- Repeat for each week, or upload a prepared file if your school works from one.
- Save. The scheme becomes the backbone the weekly forecast is checked against.
11.2 Weekly Forecast
The coming week in detail — what you intend to teach, drawn from the yearly scheme.
How to use it
- Open Lesson Plan → Weekly Forecast.
- Choose the class, subject and week.
- Fill in what will be covered and the resources you will need.
- Save, then Submit when it is ready for your supervisor.
- A returned forecast comes back with a comment — correct it and submit again.
11.3 Lesson Plan
Your lesson plans themselves — written in the system or uploaded as documents, then submitted for approval.
How to use it
- Open Lesson Plan → Lesson Plan.
- Click New, choose the class, subject and week.
- Write the plan, or attach the document you prepared.
- Click Submit to send it for approval. It stays editable while it is still a draft.
- Watch its status: Submitted, Approved, or Returned with comments.
12. Submissions
The one board where teachers hand in documents and supervisors see, at a glance, what is still outstanding.
Find it in the sidebar under Academics → Submissions.
12.1 Submissions Board
One board for handing in documents the school asks staff for — question papers, mark sheets, reports — each with a deadline.
How to use it
- Open Submissions → Submissions Board.
- Each card is something you have been asked to submit, with its due date.
- Click Upload on the card and choose your file.
- Confirm the card now shows as submitted. Re-upload to replace a file before the deadline.
13. Assessment
Everything between a mark and a printed report card: entering scores, verifying them, setting grade schemes, and producing report cards, cumulative records and promotion decisions.
Set the grade scheme and report-card settings first, enter scores next, verify them, and only then generate report cards. Changing a grade scheme after cards are printed changes what the next print shows.
Find it in the sidebar under Academics → Assessment.
13.1 Dashboard
The assessment home page — where the current term stands: what has been entered, what is still missing, and what is ready to publish.
How to use it
- Open Assessment → Dashboard.
- The cards show entry progress for the current term.
- Click through any card to the class or subject behind it.
13.2 Entries
The four score-entry pages, grouped. Everything a teacher types in during the term lives under here.
13.2 Classwork
Classwork marks — the continuous-assessment component recorded as the term goes along.
How to use it
- Open Assessment → Entries → Classwork.
- Choose the class, stream and subject.
- Type each learner's mark. Entries save as you go, so you can stop and come back.
- Mark a learner Absent rather than leaving a blank — a blank reads as "not yet entered".
13.2 Homework
Homework marks, recorded the same way as classwork and carried into the same composite.
How to use it
- Open Assessment → Entries → Homework.
- Choose the class, stream and subject.
- Enter each mark; the grid saves as you type.
13.2 Project Work
Project-work marks for subjects assessed by project rather than by written test.
How to use it
- Open Assessment → Entries → Project Work.
- Choose the class, stream and subject, then enter the marks.
13.2 Group Work
Group work — marks awarded to a group of learners together rather than one by one.
How to use it
- Open Assessment → Entries → Group Work.
- Choose the class, stream and subject.
- Put the learners into their groups, then enter one mark for each group.
- Every member of a group receives that group's mark.
13.2 Class Test
Marks for a class test, entered the same way as any other score sheet.
How to use it
- Open Assessment → Class Test Scores.
- Choose the class, stream and subject, then the test.
- Type each learner's mark. The grid saves as you go.
- Mark absentees Absent rather than zero.
13.2 Exam Scores
The main scoresheet — the marks that actually print on the report card, entered per subject for the term.
How to use it
- Open Assessment → Entries → Exam Scores.
- Choose the class, stream and subject to open its sheet.
- Enter the mark for each learner in each column. The maximum for a column is shown in its heading and a higher number is refused.
- Mark absentees Absent rather than zero — an absence is treated as satisfied, a zero counts against the learner.
- The sheet saves as you type; the progress indicator shows how much is still blank.
A sheet exists only where the class, subject and assessment template line up for the current term. If the page says there is nothing to enter, check the term in the top bar, then that you are assigned to that subject.
13.3 Entries Report
The verification side of score entry — what has been completed, and the check teachers run before results are published.
13.3 Exam Inputs
Which subjects have a complete set of exam marks and which are still short — the gap list before publishing.
How to use it
- Open Assessment → Entries Report → Exam Inputs.
- Choose the class and term.
- Anything not complete is flagged; click through to the sheet to finish it.
13.3 Entry Verification
A read-only check of the marks recorded against your name, so you can confirm they are right before report cards are produced.
How to use it
- Open Assessment → Entries Report → Entry Verification.
- Choose the class and subject.
- Read down the sheet and confirm each mark.
- Report anything wrong to the assessment office — this page does not edit.
13.4 Report Cards
The report cards for the classes you teach — to review and add your comments before they are published.
How to use it
- Open Assessment → Report Cards.
- Choose your class and the term.
- Open each learner's card and add your class-teacher comment.
- Save. The assessment office publishes once comments are in.
13.5 Mock Exams
Everything to do with mock examinations, kept apart from the main assessment so mock marks never leak into report cards.
13.5 Mock Scores
Mark entry for mock papers.
How to use it
- Open Assessment → Mock Exams → Mock Scores.
- Choose the mock, class and subject.
- Enter the marks; the sheet saves as you type.
13.6 Special Tests
One-off assessments that sit outside the normal termly cycle — entrance tests, diagnostics, placement papers.
13.6 Special Test Scores
Mark entry for a special test.
How to use it
- Open Assessment → Special Tests → Special Test Scores.
- Choose the test and the class, then enter the marks.
14. NaCCA Curriculum
The NaCCA curriculum as a browsable tree — strand, sub-strand, content standard and indicator — and a generator that turns any set of indicators into ready questions. The questions do not stop there: send them straight into an online exam or a shareable form, or download them with the answer key.
Once questions are generated you have four choices on the same screen: download them as PDF, Word or Excel; add them to a draft online exam, where they are marked automatically; or turn them into a public form anyone can answer from a link.
Find it in the sidebar under Academics → NaCCA Curriculum.
14.1 Curriculum Tree
The curriculum as a four-level tree — Strand, Sub-strand, Content standard, Indicator — held per subject and class, so planning and assessment can be tied to the published standard rather than to memory.
How to use it
- Open NaCCA Curriculum → Curriculum Tree.
- Choose the subject and the class at the top. The tree only appears once both are chosen — it is held per subject and class.
- Click a strand to open its sub-strands, then a sub-strand for its content standard and indicators.
- Each entry carries its official code (for example B7.1.1.1.2), which is what the generator, lesson plans and reports quote.
- With edit rights you can add, rename or remove an entry, and import a whole subject from a spreadsheet using the template on the page.
A subject taught in several classes needs its tree for each of those classes, because indicators differ by year group. Import the template rather than typing a whole syllabus in by hand.
14.2 AI Question Generator
Turns the indicators you tick into ready-made questions with an answer key — then puts them straight into an online exam, a shareable form, or a document. This is where the curriculum, Online Exams and Forms meet.
How to use it
- Open NaCCA Curriculum → AI Question Generator.
- Choose the Subject and the Class. The page then lists that class's indicators as tick-boxes.
- Tick the indicators you want assessed. Leave them all unticked for general coverage of the subject.
- Set how many questions (1 to 20), the difficulty (Easy, Mixed or Hard), and which question types you want — multiple choice, true/false, short answer, essay.
- Click Generate and wait a few seconds.
- Read every question in the review panel before you use any of it. Each one shows its answer, its marks and the indicator it came from.
Generated questions can be ambiguous, wrongly keyed or off-syllabus. You are the teacher — treat this as a first draft that saves typing, not as a finished paper.
Check the marked answer especially. A plausible question with the wrong answer keyed will mark your learners incorrectly, and an online exam marks itself.
15. Duty Roster
Who is on duty, which week — published so staff and management see the same rota.
Find it in the sidebar under Academics → Duty Roster.
15.1 Duty Roster
Who is on duty each week and what the duty covers — published so nobody has to ask.
How to use it
- Open Duty Roster.
- Pick the term to see its weeks.
- Assign staff to each week and each duty.
- Save and publish. Staff see their own duty on their dashboard.
- Export the roster as a PDF for the staff room.
16. Staff Movement
Staff leaving the premises during the working day: the request, the approval, the gate record and the reports that come out of it.
Find it in the sidebar under Academics → Staff Movement.
16.1 Requests
Ask permission to leave the premises during working hours, and see the history of your own requests.
How to use it
- Open Staff Movement → Requests.
- Click New Request.
- Give the reason, the time you expect to leave and to return.
- Submit. Your approver is notified and you are told the outcome.
17. Teacher Resource
A shared file drive for teaching material — upload, organise into folders, and share with colleagues or a class.
Find it in the sidebar under Academics → Teacher Resource.
17.1 My Drive
Your teaching file drive — upload material, sort it into folders, and share it with colleagues or a class.
How to use it
- Open Teacher Resource → My Drive.
- Click Upload and choose your files, or drag them onto the page.
- Use New Folder to organise them.
- Use a file's Share option to give colleagues or a class access.
- Click a file to preview it in the browser without downloading.
17.2 Starred
The files you have starred, for quick reach.
How to use it
- Star any file from its menu.
- Open Teacher Resource → Starred to see just those.
17.3 Recent
What you have opened or changed lately.
How to use it
- Open Teacher Resource → Recent.
- Files are listed most recently used first.
18. Leaderboards
Rankings that make participation visible — who is submitting on time, who is teaching online, who is turning up.
Leaderboards are a nudge. A low position usually means a workload or access problem worth asking about rather than a performance finding on its own.
Find it in the sidebar under Academics → Leaderboards.
18.1 E-Learning Leaderboard
Ranks teachers by the online lessons they have published and how much learners engage with them.
How to use it
- Open Leaderboards → E-Learning Leaderboard.
- Choose the term to rank.
- Read the standings; the scoring rubric behind them is set under System.
18.2 Lesson Plan Leaderboard
Ranks teachers on submitting lesson plans on time.
How to use it
- Open Leaderboards → Lesson Plan Leaderboard.
- Choose the term and read the standings.
18.3 Staff Attendance Leaderboard
Ranks staff on punctuality and attendance.
How to use it
- Open Leaderboards → Staff Attendance Leaderboard.
- Choose the period and read the standings.
18.4 Submissions Leaderboard
Ranks staff on handing in requested documents on time.
How to use it
- Open Leaderboards → Submissions Leaderboard.
- Choose the term and read the standings.
19. My Schedule
Your own teaching week and the school calendar behind it.
Find it in the sidebar under My Portal → My Schedule.
19.1 My Timetable
Your own teaching week.
How to use it
- Open My Schedule → My Timetable.
- Read your week; print it if you want a copy at your desk.
19.2 Class Timetables
The full timetable for any class you teach.
How to use it
- Open My Schedule → Class Timetables.
- Pick the class to see its week.
19.3 Academic Calendar
The school calendar — terms, holidays, examinations and events.
How to use it
- Open My Schedule → Academic Calendar.
- Read the term ahead; print it if useful.
20. My Appraisal
Your own appraisal record — the scores and comments recorded about your work.
Find it in the sidebar under My Portal → My Appraisal.
20.1 My Appraisal
Your own appraisal record — how you were scored and what was said.
How to use it
- Open My Appraisal.
- Choose the period.
- Read your scores and comments, and download the report if you want a copy.
21. E-Learning
Online learning — lessons published by teachers, and how far each learner has got through them.
Find it in the sidebar under Operation → E-Learning.
21.1 LMS Overview
The e-learning home page — what is published and how it is being used.
How to use it
- Open E-Learning → LMS Overview.
- Read the published lesson counts and engagement.
- Click through to a subject or lesson.
21.2 My Subjects
Your subjects, each opening into its lessons. The natural place to start.
How to use it
- Open E-Learning → My Subjects.
- Click a subject to see its lessons in order.
- Open a lesson to work through it.
21.3 LMS Lessons
The lessons themselves — video, text, slides and attachments. Teachers create them here; learners work through them.
How to use it
- Open E-Learning → LMS Lessons.
- Learners: click a lesson to open it and work through in order. Your progress is recorded as you go.
- Teachers: click New Lesson, choose the class and subject, then add the content — text, a video link, slides or files.
- Publish when it is ready. Learners see it immediately.
21.4 LMS Progress
How far each learner has got — who has finished, who has started, who has not opened it.
How to use it
- Open E-Learning → LMS Progress.
- Choose the class and subject.
- Read the grid and follow up with anyone who has not begun.
22. Homework
Homework set, submitted and marked inside the system.
Find it in the sidebar under Operation → Homework.
22.1 Homework Browser
Homework across the classes you teach — set it, and see what has come back.
How to use it
- Open Homework → Homework Browser.
- Click New Homework, choose the class and subject.
- Write the instructions, attach any file, and set the due date.
- Publish. Learners and parents are notified.
- Watch submissions arrive against the assignment.
22.2 Grading Queue
Submitted homework waiting to be marked.
How to use it
- Open Homework → Grading Queue.
- Open a submission to read it or download the attachment.
- Enter the mark and a comment.
- Save. The learner and their parents see the mark and comment.
23. Online Exams
Examinations sat online, from building the paper to releasing the result.
Find it in the sidebar under Operation → Online Exams.
23.1 Exam Overview
Online examinations in summary — what is scheduled, running and finished.
How to use it
- Open Online Exams → Exam Overview.
- Read the exams and their status.
23.2 Online Exams
Building and running an online examination — the question paper, the sitting, and the marking that follows.
How to use it
- Open Online Exams → Online Exams.
- Click New Exam and set the class, subject, date, start time and duration. Leave it as a draft for now.
- Add questions — multiple choice, true/false or written — by typing them, pulling them from the question bank, or generating them against the syllabus (see the note below).
- Set the marks per question and whether the order is shuffled.
- Publish. Candidates see it at the start time and it closes automatically.
- Objective questions mark themselves; mark written answers afterwards, then release results.
Preview the paper yourself before publishing. A wrong mark total or a broken image is fixable beforehand and very disruptive during a sitting.
To fill a paper quickly, open NaCCA Curriculum → AI Question Generator, tick the indicators you are assessing, generate, then choose "Add to online exam" and pick this exam. Only DRAFT exams are offered — questions can never be added to a paper learners are already sitting.
Objective questions arriving that way come with their answer key, so they mark themselves. Read them first: a wrongly keyed question marks the whole class incorrectly.
24. Pasco
Past questions, organised by subject and year, for revision.
Find it in the sidebar under Operation → Pasco.
24.1 Pasco (Past Qs)
Past examination papers by subject and year, for revision.
How to use it
- Open Pasco → Pasco (Past Qs).
- Choose the subject and year.
- Open a paper to read it, and download it if you want it offline.
25. Digital Library
Electronic books and learning games — read in the browser, no download needed.
Find it in the sidebar under Operation → Digital Library.
25.1 Browse / Read
The e-book shelf — read in the browser without downloading anything.
How to use it
- Open Digital Library → Browse / Read.
- Search by title, author or subject, or browse the collections.
- Click a book to open the reader.
- Use the arrows or swipe to turn pages; the reader remembers where you stopped.
25.2 Learning Games
Educational games and interactive activities for learners.
How to use it
- Open Digital Library → Learning Games.
- Pick a game and play it in the browser.
26. Behaviour
Conduct recorded as it happens — merits and demerits against agreed categories, and the rankings that come out of them.
Find it in the sidebar under Student Info → Behaviour.
26.1 Dashboard
Conduct across the school in summary — the pattern, not the individual entries.
How to use it
- Open Behaviour → Dashboard.
- Read the totals by category and class for the term.
- Click through to the records behind any figure.
26.2 Assign Behaviour
Record a merit or a demerit against a learner.
How to use it
- Open Behaviour → Assign Behaviour.
- Choose the learner, or several at once for a group incident.
- Pick the category — this sets whether it adds or removes points.
- Add a short note of what happened and Save.
Parents and senior staff can see these entries. Record what happened plainly and without judgement of the child.
26.3 Records
Every behaviour entry, searchable and filterable.
How to use it
- Open Behaviour → Records.
- Filter by class, category, date or learner.
- Open an entry to read it or correct it.
26.4 Rankings
Learners ranked by behaviour points, used for recognition.
How to use it
- Open Behaviour → Rankings.
- Choose the class and term.
- Read the standings and export them for an assembly or prize list.
27. Furniture Use
School furniture issued to a named learner — a tagged desk, chair or locker, held for a set period, with its condition and replacement value recorded on the day it is handed over.
The record is only worth what the family knew at the time. The policy is shown to the parent when the item is assigned, and they are asked to acknowledge it; the date and wording they saw are kept with the record.
Condition and value are fixed at handover and never change afterwards. If the item comes back damaged, that is what any charge is worked out against — not what the item is worth today.
Only the school administration may put a figure on damage. A class teacher reports what they see; the amount, and whether to charge at all, is an administrative decision.
A damage charge is added to the learner's bill through Additional Fees, so it appears on their statement and carries forward as arrears until it is paid or written off.
Find it in the sidebar under Student Info → Furniture Use.
27.1 Damage Reports
Damage reported by staff — a class teacher flags a broken or missing item so the office can look at it.
How to use it
- Open Furniture Use → Damage Reports.
- Click Report Damage and choose the item, or the learner holding it.
- Say how bad it is and describe what happened, in plain factual terms.
- Attach a photograph where you can.
- Save. The report goes to the office; you will not be asked for an amount.
A teacher can raise a report and nothing more. What the damage is worth, and whether to bill the family at all, is decided by the administration on the assignment record.
Report it when you see it. A desk reported at the end of term cannot be told apart from one that was already broken.
28. Counselling
The counselling channel: referrals from staff, the discipline ledger, and the reports management needs — kept apart from the open behaviour record because the content is sensitive.
Find it in the sidebar under Student Info → Counselling.
28.1 Dashboard
The counselling caseload in summary — open referrals and what is outstanding.
How to use it
- Open Counselling → Dashboard.
- Read the open cases and their age.
- Click through to any case.
28.2 Referrals
Learners referred for counselling, and where each case has got to.
How to use it
- Open Counselling → Referrals.
- Open a referral to read it and the notes on it.
- Add a session note as the case progresses.
- Close the referral when the case is concluded.
28.3 File Referral
Refer a learner for counselling.
How to use it
- Open Counselling → File Referral.
- Choose the learner and the reason.
- Describe your concern plainly and Submit.
- The counsellor is notified and takes it from there.
28.4 Discipline Ledger
The formal discipline record — serious matters and the sanctions applied.
How to use it
- Open Counselling → Discipline Ledger.
- Filter by learner, class or date.
- Open an entry to read the case and its outcome.
28.5 Log Behaviour
Log a disciplinary matter and the action taken.
How to use it
- Open Counselling → Log Behaviour.
- Choose the learner and describe the matter.
- Record the sanction and who authorised it, then Save.
29. Incident Log
A formal record of incidents on school premises — accidents, disputes, anything that may be asked about later.
Find it in the sidebar under Student Info → Incident Log.
29.1 All Incidents
Every logged incident, with what happened and what was done.
How to use it
- Open Incident Log → All Incidents.
- Filter by date, type or severity.
- Open an incident to read the full record and any attachments.
29.2 Log Incident
Record an incident while the detail is fresh.
How to use it
- Open Incident Log → Log Incident.
- Enter the date, time and place.
- Record who was involved and what happened, in plain factual terms.
- Set the type and severity, attach any photographs, and note the action taken.
- Save. Serious incidents notify senior staff.
An incident log may be read months later by people who were not there, and sometimes outside the school. Write what was seen and done; leave blame out of it.
30. Houses
School houses: the houses themselves, which learner belongs to which, and the house leadership.
Find it in the sidebar under Team → Houses.
30.1 Assign Learners
Placing learners in houses, individually or a class at a time.
How to use it
- Open Houses → Assign Learners.
- Choose the class.
- Assign each learner to a house, or distribute the class evenly in one action.
- Save.
31. Clubs & Societies
Clubs and societies, and who belongs to each.
Find it in the sidebar under Team → Clubs & Societies.
31.1 All Clubs
The clubs and societies the school runs, with their patrons and meeting times.
How to use it
- Open Clubs & Societies → All Clubs.
- Click Add Club and set its name, patron, meeting day and description.
- Save.
32. Appointments
Meetings with parents booked against your published availability, rather than arranged by phone.
Find it in the sidebar under Team → Appointments.
32.1 My Availability
The times you are willing to meet parents. Parents can only book inside these.
How to use it
- Open Appointments → My Availability.
- Add the days and time ranges you are available.
- Set how long each slot lasts.
- Save. Parents now see only these slots when booking.
32.2 Booking Requests
Parents who have asked to meet you, waiting on your confirmation.
How to use it
- Open Appointments → Booking Requests.
- Open a request to see who, when and what about.
- Accept it, or decline with a reason and suggest another time.
- The parent is notified either way.
33. Training
Staff professional development — the programmes on offer, who has attended, and the certificates that follow.
Find it in the sidebar under Team → Training.
33.1 Browse Trainings
Training programmes on offer to staff.
How to use it
- Open Training → Browse Trainings.
- Read what is available and its dates.
- Enrol on anything open to you.
33.2 My Trainings
Training you have enrolled on or completed, and the certificates earned.
How to use it
- Open Training → My Trainings.
- Read your enrolments and their status.
- Download the certificate for anything completed.
34. Staff Meeting
The staff noticeboard — announcements, minutes and documents circulated to the whole staff.
Find it in the sidebar under Team → Staff Meeting.
34.1 Staff Board
The staff noticeboard — announcements, minutes and circulated documents.
How to use it
- Open Staff Meeting → Staff Board.
- Read the posts, newest first.
- Open a post for its full text and attachments.
- Comment where discussion is invited.
34.2 New Post
Post to the staff board.
How to use it
- Open Staff Meeting → New Post.
- Give it a title and write the message.
- Attach any documents — minutes, an agenda, a circular.
- Choose who it goes to, then Publish. Staff are notified.
35. Staff Welfare
The staff welfare scheme — contributions, claims and the fund's position.
Find it in the sidebar under Team → Staff Welfare.
35.1 Staff Welfare
The staff welfare fund — contributions in, claims out, and the balance.
How to use it
- Open Staff Welfare.
- Read the fund position and your own contributions.
- Submit a claim with its reason and supporting documents.
- Administrators approve claims and record payments from the same page.
36. SRC / Prefects
Student leadership: prefect positions, the learners holding them, their forum and their elections.
Find it in the sidebar under Team → SRC / Prefects.
36.1 SRC Dashboard
Student leadership at a glance — positions filled and outstanding.
How to use it
- Open SRC / Prefects → SRC Dashboard.
- Read the current leadership and any vacancy.
36.2 Positions
The leadership positions themselves and what each is responsible for.
How to use it
- Open SRC / Prefects → Positions.
- Add each position with its title and duties.
- Save.
36.3 Student Leaders
The learners holding each position.
How to use it
- Open SRC / Prefects → Student Leaders.
- Appoint a learner to a position and set the term of office.
- Save.
36.4 SRC Elections
Elections for student leadership — candidates, voting and the result.
How to use it
- Open SRC / Prefects → SRC Elections.
- Create the election and set which positions are contested.
- Add the candidates for each position.
- Set who may vote and when voting opens and closes.
- Publish the result when voting closes.
37. Video Meetings
Video meetings scheduled and joined from inside the portal.
Find it in the sidebar under Team → Video Meetings.
37.1 Meetings (Meet/Zoom)
Video meetings scheduled in the portal and joined by one link.
How to use it
- Open Video Meetings → Meetings.
- Click New Meeting and set the title, date and time.
- Choose the platform and paste the meeting link.
- Choose who is invited, then save. They are notified and see a Join button when it is time.
38. Voting
Elections and polls run inside the system, with one vote per eligible voter and a result nobody has to tally by hand.
Find it in the sidebar under Team → Voting.
38.1 Voting Dashboard
Open votes and their turnout.
How to use it
- Open Voting → Voting Dashboard.
- Read the open votes and how many have voted so far.
38.2 Voting Hub
Where you cast your own vote.
How to use it
- Open Voting → Voting Hub.
- Open a vote you are eligible for.
- Choose your candidate or option and Submit.
- A vote cannot be changed once submitted, so check before confirming.
39. Team
The directories — how to look up a colleague or a learner without going through a module.
Find it in the sidebar under Team.
39.1 Staff Directory
Every member of staff, searchable, with the contact details your role is allowed to see.
How to use it
- Open Team → Staff Directory.
- Search by name, or filter by department or role.
- Click a colleague to see their details.
- Export the directory where your role permits it.
39.2 Student Directory
Learners you are entitled to look up — the classes you teach, or your own children.
How to use it
- Open Team → Student Directory.
- Search by name or admission number.
- Click a learner for their details.
A teacher sees the classes they teach; a parent sees their own children. The directory is scoped to your role, not to the whole school.
40. Physical Library
The physical library — the catalogue, loans and returns, fines and reservations.
Find it in the sidebar under Others → Physical Library.
40.1 Dashboard
The library at a glance — books out, overdue and reserved.
How to use it
- Open Physical Library → Dashboard.
- Read the loans, overdue items and reservations.
40.2 Leaderboard
The most active readers, by class and across the school.
How to use it
- Open Physical Library → Leaderboard.
- Choose the period and read the standings.
40.3 Book Catalog
The catalogue — every title held, with its copies and where they are.
How to use it
- Open Physical Library → Book Catalog.
- Click Add Book and enter the title, author, ISBN, category and number of copies.
- Give it a shelf location so it can be found.
- Save. Search or filter the catalogue to find anything later.
40.4 My Orders
Books you have reserved and where you are in the queue.
How to use it
- Open Physical Library → My Orders.
- Read your reservations and their position.
- Cancel one you no longer need.
40.5 Wards' Books
What your children — or the learners you teach — currently have on loan.
How to use it
- Open Physical Library → Wards' Books.
- Read the loans and their due dates.
- Anything overdue is flagged.
41. Alumni
Former learners: year groups, members, events, dues and the association's own leadership.
Find it in the sidebar under Others → Alumni.
41.1 Alumni Dashboard
The alumni association at a glance.
How to use it
- Open Alumni → Alumni Dashboard.
- Read membership, dues and upcoming events.
41.2 Year Groups
Alumni grouped by the year they left.
How to use it
- Open Alumni → Year Groups.
- Add a year group and see its members.
41.3 Members
Alumni records and contact details.
How to use it
- Open Alumni → Members.
- Search or filter by year group.
- Add a member manually, or let graduating learners flow in from the student roll.
- Keep contact details current — this is what broadcasts use.
41.4 Leaders
The association's officers.
How to use it
- Open Alumni → Leaders.
- Record each officer, their position and their term.
42. Getting help
If a page does not behave as this guide describes, or you believe you are missing a menu you should have, contact your school office first — most access questions are settled by an administrator adjusting your role.
- A menu is missing — your role does not include it. Ask an administrator.
- A list is empty — check the academic year and term in the top bar before anything else.
- A page refuses to load — sign out, sign back in, and try once more before reporting it.