Teacher Guide

This guide walks you through the workflows you will use on the Henapp Educare platform. Each section explains a task with clear, step-by-step instructions. Use the screenshot space beside each section to paste your own captures (Windows + Shift + S), or ask your IT lead to add them.

1. First-time login

Your school administrator gives you a login URL plus your email/username and a temporary password. The login URL is your school portal address with /login at the end.

Step by step

• Open the login URL in your browser — Chrome, Edge, or any modern browser.
• Type your email address (or your school-assigned username) in the first box.
• Type your password in the second box. Passwords are case-sensitive.
• Tick “Remember me” only on a device you alone use. Leave it unticked on shared or family devices.
• Click “Sign In”.

First thing to do: change your password

• Click your name in the top-right corner of the screen.
• Choose “Profile” (or “My Profile”) from the dropdown menu.
• Find the “Change Password” section.
• Type your current temporary password, then your new password twice.
• Click “Update Password”.

If you forget your password

• Click “Forgot password?” on the login page. If your school has set up email, a reset link is sent to you.
• Or ask your school administrator to reset it — they can set a temporary password for you from the admin panel.

2. Your teacher dashboard

After login you see your personal dashboard — everything for today’s teaching is one click away.

• Today’s schedule — every period you teach today, with class and subject.
• Quick links — mark attendance, enter scores, set homework.
• Pending tasks — homework awaiting grading, registers not yet taken.
• My classes — every class and subject you teach this term.
• Recent communications — messages from admin or parents.

The To-Do board

Sidebar → To-Do collects everything that needs your attention — ungraded homework, missing scores, pending lesson plans — in one list, alongside student leaderboards for online exams, e-learning, and the library.

3. Your timetable

• Sidebar → My Schedule → My Timetable.
• The grid shows your week — every period, the class and subject for each slot.
• Click a cell to see the class roster for that period.
• Use the printer icon to print or save your timetable as a PDF.

4. Marking daily attendance

Take a register for each class you teach, every school day.

• Sidebar → Attendance → Class Register.
• Pick the class and date (today by default). If you're the class teacher of exactly one section, the system pre-selects it for you.
• For each student click Present, Absent, or Late.
• Add a reason for an absence if you know it.
• Click “Save” at the bottom — the register does not save on its own.

5. Recording assessment scores

Continuous-assessment and exam scores feed straight into report cards. The system uses templates — one assessment template per academic year + term + level + variant — and you only see the templates that cover the classes you teach.

• Sidebar → Assessment → Scoresheets (sidebar) OR Score Entry (Assessment top tab).
• If you teach exactly one class / level, you go straight to the Score Entry dashboard — a card for your class with its subjects listed.
• If you cover multiple templates (e.g. a Primary template AND a JHS template), you first see a list — click Scores on the template you want.
• On the Score Entry dashboard, pick your class card → pick a subject. A grid appears — type each student's score and Tab to the next row.
• Click 'Save All' at the bottom. Scores can be edited until the template is locked.
• Detailed-variant templates also let you record Effort, Behaviour, and per-student Comments from the same dashboard.
• You can attach a short comment phrase per student for the report card.

6. The Submissions Board — exam questions

When the school opens a submission window, you upload your exam question papers there for approval.

• Sidebar → Submissions Board.
• Open the active window and upload your question paper for each subject you teach.
• Add a remark to the submission if you need to explain anything.
• An admin reviews and approves or disapproves it — you can see the decision and reply in the discussion thread.
• Re-upload a corrected paper if a submission is sent back.

7. Setting and grading homework

7.1 Create a homework assignment

• Sidebar → Homework → Create.
• Pick the class and subject; set a title, due date, and instructions.
• Use the rich-text editor — headings, bullets, links, even images.
• Optionally attach a PDF worksheet.
• Save as a draft, or Publish — publishing notifies parents and students immediately.

7.2 Grade submitted homework

• Sidebar → Homework → open an assignment.
• You see each student’s status — Submitted, Late, or Not Submitted.
• Open a submission to read the text or view uploaded files.
• Add a score and written feedback, then return it to the student.

8. Lesson plans

• Sidebar → Lesson Plans → Create.
• Pick the class, subject, week, and day.
• Fill the template — Topic, Objectives, Resources, Activities, Evaluation.
• Save as a draft, or submit for HOD approval if your school requires it.
• The lesson-plan tracker shows how much of your yearly scheme you have completed.
• When you (or your HOD) opens an uploaded .docx or .pptx file, the file-show page now offers a green 'Preview online' button that renders the document in the browser via Microsoft's Office Online viewer — no download needed. 'Open in new tab' and 'Download file' still work as before. PDFs continue to preview inline.

9. Online exams and e-learning

• Online Exams — build an on-screen exam, set the questions and timing, and publish it to a class.
• E-Learning (LMS) — create a course, upload video lessons, and add quizzes and assignments.
• Pasco — browse the archive of past exam questions for revision material.
• Video Meetings — schedule a Google Meet or Zoom virtual class.

10. Behaviour and incidents

• Behaviour — Sidebar → Behaviour → Add. Record positive recognition or a concern; major incidents notify the parent.
• Incident Log — if you are a class teacher, record daily classroom safety incidents here.
• Houses — if you lead a house, manage its members and leadership threads.

11. Communicating with parents

• Sidebar → Communication → Compose. As a class teacher you can message the parents of your class.
• Pick “Parents of my class”, type the message, tick SMS and In-app, then send or schedule.
• Reply to an individual parent from the in-app notifications.
• Staff Meeting is the internal noticeboard for staff-to-staff posts and comments.

12. Viewing student profiles

• Top header → Search → type a student name → click the result.
• The profile opens with bio, parent contacts, attendance, scores, homework, and behaviour.
• You only see students in the classes you teach or the class you are class teacher of.

13. Quick reference card

14. Common issues

I cannot see a class I teach

An admin must assign you to that class and subject — and you need a timetable slot or a class-teacher assignment for that class. Ask your admin to check both.

Scores I entered are missing

Make sure you clicked “Save All” at the bottom of the score grid. It does not save automatically.

My SMS to parents did not arrive

Open Communication → Sent and click the message to see delivery status per recipient. Common causes: a wrong phone number, the parent’s phone off, or the SMS gateway out of credit (tell your admin).

I forgot to take attendance yesterday

Registers can be back-dated within a few days — change the date picker on the Class Register page.

15. Switching languages (English / French)

The platform supports more than one language. Your school chooses which languages are enabled — usually English and French.

• Look at the header bar at the top of the screen for a small language toggle (e.g. “EN” / “FR”).
• Click the language code you want. The page reloads in that language.
• Your choice is remembered for the rest of your session.